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FIRST COMPLIANCES FOR A NEW PRIVATE LIMITED COMPANY IMMEDIATELY AFTER INCORPORATION

If you are looking to register a new Company, please click here.  But if you have already registered, then do continue to read further.

Compliance for a new private limited Company start immediately (within the first 30-90 days after incorporation).

Team Entrecap has tried to enumerate all such compliance as below:
  1. Registered Office Address: Its optional (and sometimes even desirable) to not mention the registered office address while filing the incorporation SPICE form. Then the Company has to file form INC-22 with the Registrar of Companies (RoC). This has to be done within 30 days of incorporation. (as per Section 12)

 

  1. First Board Meeting: Directors shall hold the first Board meeting within 30 days of incorporation, as per Section 173 of the Companies Act, 2013. Notice and agenda should ideally include the following:
  • Determination of format of letter head
  • Appointment of first Statutory Auditors (Term shall extend upto the first annual general meeting of shareholders).
  • Disclosure of interest in form MBP-1
  • Selection of bank for opening current account of the company

 

  1. Issuance of shares and share certificates: Within 60 days of incorporation, the Board of Directors shall issue shares to the first subscribers to the Memorandum of Association. Please note that the format of share certificate is as per Form SH-1. (Company has to pay adequate stamp duty on the share certificates)

 

  1. Certificate to commence business: Ministry of Corporate Affairs re-introduced an additional requirement in 2019. Now even a private limited company has to obtain a certificate to commence business. To do so, the Company has to fulfill two requirements  –
  • Subscribers have to deposit the initial money and
  • the registered office address has to be verified.

Further, this has to be done within 180 days of the incorporation date.

 

  1. Name Board: This is not to be reported. But its a compliance requirement under the Act. A private limited company has to put its name plate outside its registered office address.

 

  1. PAN, TAN and registration on the income tax site: As per present system of SPICE incorporation, the MCA issues PAN and TAN with the incorporation certificate. However the Company has to still create an account on the income tax efiling portal. It also has to register the key persons and the authorized signatory. The authorised person for tax returns shall register his/her Digital signature on the e-filing portal.

 

  1. Other state and local level registrations: Other local level mandatory / desirable registrations like Professional Taxes, Trade Licenses , Shop Establishment etc. You can check the same here.

 

Corporate Compliance Team at Team Entrecap has well-established procedures and team to handle the above vital compliances for a new private limited Company. To avoid costs and late fees, its is advisable to comply as soon as possible after incorporation  We can professional assist all newly incorporated companies. Contact us at info@entrecap.in

For annual compliances , please click here.

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