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Secretarial Records/ Notice/ Agenda and Public inspection

With the Companies Act, 2013 replacing the old Companies Act, 1956 , suddenly secretarial compliance requirements shot up, especially with the detailed requirements under the Companies Rules.

Delegated legislation under the Companies Rules was used by the executive to introduce a wide range of secretarial compliance in 2014; many of which were practically impossible to follow for many small and medium sized companies.

Relaxation from certain secretarial compliance came with the Amendment Act and the exemption notifications; both in 2015.

However, in the past few years, again secretarial compliance has seen a wider uptick for both Companies and now proposed for LLPs soon. Act and Rules now require a much larger number of annual forms to be filed and registers to be maintained.

Further, Secretarial standards issued by ICSI have been given official mandate which has also led to increase in specific compliance.

Our corporate compliance team at Entrecap Business Services are experienced and update with the latest requirements. They can assist with the following:

  • Annual disclosure of interest in Form MBP 1 under section 184 and declaration in Form-DIR section 164(2) of the Companies Act, 2013 from the directors.
  • Preparation of draft documents to record Annual General Meeting including notice, explanatory statement, and letter of authorization, attendance and minutes.
  • Preparation of draft documents to record meeting of the Board of Directors including notice, agenda, attendance and minutes
  • Preparation of Board’s report, annual return, annual filing of audited financials, and submission of annual e-forms with MCA.
  • Maintenance of following statutory books and registers under the Companies Act, 2013
  • Documentation with respect to appointment of Auditors.
  • Compliance with Secretarial Standards issued by the Institute of Company Secretaries of India
  • Preparation of Attendance Register for all Meetings
  • Other transactional compliance like change in directors, change in registered office, further issue of shares, creation and satisfaction of charges, buy back of shares, reduction in capital, alteration of memorandum of association, alteration of articles of association, compounding of offences etc.
  • Process of physical transfer of shares, allotment of shares, issuance of duplicate shares etc.

Public inspection of records:

The Ministry of Corporate affairs (MCA) website offers services of public inspection of mostly all documents that companies and LLPs upload. (There are certain forms which are not allowed for public inspection). But the rest are available for inspection:

MCA public inspection of records

After login, the public inspection of records is available. We offer services with respect to not only sourcing data from MCA website, sorting and organising the same in useful format.

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